Choose the right destination
How to match a place to your practice, your people, and the season you want to travel in.
free download
The Retreat Leader's Blueprint
A practical guide for teachers, coaches, and healers who want to lead a retreat without carrying the planning alone. Everything from choosing a destination to pricing, filling, and running it beautifully.
- Step by step planning timeline
- Budget and pricing frameworks
- Marketing language that fills seats
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what's inside
Everything you need to lead with confidence
Price it so it profits
A clear costing framework, sample budgets, and the margins experienced leaders build in.
Fill your retreat
Waitlists, early-bird structures, and the messages that turn a quiet list into a full room.
Handle the logistics
Contracts, deposits, insurance, and the on-the-ground details that protect your reputation.
about the blueprint
Who this blueprint is written for
This guide is for the yoga teacher, coach, therapist or studio owner who has been asked, more than once, when they are going to run a retreat. You know how to hold a room. What you have not done is price a week abroad, sign a contract with a venue in another language, or work out how many places you need to sell before the trip stops being a personal financial risk.
It is not a business course and it does not pretend that leading retreats is passive income. It is a working document about the parts of the job that sit outside the practice room, written from what we see repeatedly across the retreats we help leaders run.
What the blueprint covers
The blueprint moves in the order the work actually happens, rather than the order it is usually taught.
Choosing a destination your people will say yes to
How to match a place to your practice, your community and the season you can realistically travel in, and why the destination that excites you most is not always the one your group can commit to. Flight cost, transfer time from the airport, and the shoulder-season weather matter more to sign-ups than scenery does.
Pricing it so it profits
A costing framework that separates fixed costs from per-person costs, so you can see your break-even before you announce anything. It covers the line items new leaders forget, single-occupancy gaps, your own travel, transfers, the assistant you will want by day four, and how experienced leaders build in margin without pricing themselves out.
Filling the places
How to talk about a retreat to your own community without becoming a salesperson: what to publish first, what to hold back, how deposits and payment schedules change who commits, and why a waiting list is more useful than a discount.
Running the week itself
A workable daily rhythm, how much programming is too much, and how to leave enough space that people come home rested rather than processed. It also covers the awkward moments, group dynamics, someone who wants to opt out, and the leader's own need for an hour alone.
How to use it, and what happens after you download
Read it once end to end before you decide anything, then come back to the costing section with real numbers in front of you. Leaders who do the arithmetic early either proceed with confidence or change the plan cheaply, and both outcomes are better than discovering the gap after the deposit is paid.
Enter your name and email above and the download link arrives straight away. The link is yours; the file is a PDF you can keep, print and annotate. We would rather you use it and never speak to us again than sit on it politely.
If, having read it, you would like the logistics handled while you focus on teaching, that is what our custom retreat planning is for. Bring the blueprint with you, filled in, and the first conversation will be twice as productive.
the next step
Prefer to talk it through?
We design and run the retreat around you, so you can stay with your people and your practice.